What is the purpose of this document?
Envision Education Ltd (“Envision”) respects your privacy and is committed to protecting your personal data. Envision is a "data controller" which means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because we are assisting you in finding employment. It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
We will comply with data protection law and principles, which means that your data will be:
· Used lawfully, fairly and in a transparent way.
· Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
· Relevant to the purposes we have told you about and limited only to those purposes.
· Accurate and kept up to date.
· Kept only as long as necessary for the purposes we have told you about.
· Kept securely.
The kind of information we hold about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
In order to provide you with suitable employment opportunities, we may collect, store, and use the following categories of personal information about you:
· Name
· DoB
· Gender
· Contact details
· Marital status
· Education details
· Employment history
· Qualifications
· Nationality/citizenship/place of birth
· Immigration status
· National Insurance number
· Photographs
· Information about yourcurrentlevel of remuneration, including benefit entitlements
· Financial information (bank account details in order to be paid)
· Any information you have provided to us in your curriculum vitae
· Any information you provide to us during meetings with you
We may also collect, store and use the following types of more sensitive personal information:
· Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
· Information about your health, including any medical condition, health and sickness records.
· Information about criminal convictions and offences.
Please note that the above lists of categories of personal data are not exhaustive.
How is your personal information collected?
We collect personal information about candidates from the following sources:
· You, the candidate.
· Disclosure and Barring Service in respect of criminal convictions.
· Your named referees
· Teacher background checks including department of education, local council and NCTL
How we will use information about you
We will use the personal information we collect about you to:
· Provide you with our recruitment services and to facilitate the recruitment process.
· Communicate with you about the recruitment process.
· Assess your skills, qualifications, and suitability for suitable work opportunities.
· Send information to clients in order to put you forward for suitable roles.
· Carry out background and reference checks, where applicable.
· Carry out our obligations arising from any contracts entered into between us.
· Carry out our obligations arising from contracts entered into between Envision and third parties in relation to your recruitment
· Carry out our payroll and invoicing processes.
· Comply with legal or regulatory requirements e.g. to check a candidate’s eligibilitytowork in the UK before employment starts
· Establish or defend legal claims.
Please note that this list is not exhaustive.
How we use particularly sensitive personal information
We may use your particularly sensitive personal information in the following ways:
· We will use information about your disability status to consider whether we or out clients need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview
· We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
· We will collect information about your criminal convictions history where we put you forward for work opportunities which are conditional on such checks being satisfactory and to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for a particular role.
If you fail to provide personal information
If you fail to provide information when requested, we may not be able to fulfil our contractual requirements or put you forward for suitable employment opportunities and in extreme cases may not be able to continue our relationship with you.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact the company data privacy manager.
We will only share your personal information with the following third parties:
· Potential employers when putting you forward for suitable work opportunities.
· Companies accountants in order to process candidates’ pay.
· Recruitment Software Systems provider
· Teacher background checks including department of education, local council and NCTL
· Disclosure and Barring Service in respect of criminal convictions.
· Your named referees
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from the company’s data privacy manager.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
· Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
· Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
· Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
· Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
· Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
· Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the company’s data privacy manager in writing.
We have appointed a data privacy manager to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the data privacy manager. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the privacy notice and your duty to inform us of changes
This version was last updated on June 2018.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.